![]() If the person you need additional information from is still present in the meeting room, ask for their assistance if they're not busy. Review your notes to make sure that you didn't miss any important information and to determine if there's anything that might be useful for you to add. Review your notesĪfter you ensure that you have all the additional materials required for your meeting minutes, note the time that the participants concluded the meeting. Related: What Is the Importance of Taking Meeting Minutes? (With 12 Templates) 4. ![]() This can help them remember what the topic of discussion was and help the people who couldn't attend view the information they missed. Once you receive the necessary materials from the report or presentation, you can attach it to your meeting minutes to share with participants. If they're unable to provide you with a physical copy, ask if they can email it to you. If any participants shared a report or presentation, request the documents or slides associated with it after the meeting from the presenter or meeting leader. Collect copies of any reports or presentations Related: 4 Steps To Organize Meeting Notes (With Tips) 3. If you're recording a conversation, use objective language and try to avoid using adjectives or including your personal opinion. Depending on the meeting, it may also be necessary to note any discussions that occur. If possible, include a timeline for completing the project and submitting the deliverables associated with it. Include the name of the project or assignment, along with its details and due date. You can also note any assignment updates or new projects that managers assign to employees. Record the names of participants who provide reports or presentations and summarize their contents. In addition, document each time a vote occurs among participants. If a participant tries to pass a motion, document who requested the motion, what it was and if it was able to pass. Try to limit your notes to the most important information provided by participants, rather than attempting to document everything they mention. Once the meeting starts, you can begin taking notes about important actions, decisions, assigned projects and discussions that occur during it. Related: How To Write Meeting Minutes (With Templates and Examples) 2. Space for your signature and the meeting leader's signatureĪn agenda, if the meeting leader provided you with one Space for important information like motions passed or deadlines given List of attendees and absentees, if necessary Here are some placeholders you might want to include in your template: Once you know what to include in the minutes, you can edit your template and begin filling in the blank fields. You can also request to view past meetings to learn how to format your minutes properly. ![]() ![]() In your template, create placeholders for specific items of discussion and information.Ĭonsider discussing what information is most important for you to include in the minutes with the professional who's planning to lead the meeting if you're unsure. This can help you save time during the meeting and concentrate on taking more relevant notes. To ensure you're prepared for the meeting, create a template or an outline with the necessary information filled out directly before the meeting is to occur. Here are seven steps you can take to write and distribute meeting minutes: 1. Related: How To Take and Deliver Meeting Minutes How to write meeting minutes Projects assigned during the meeting and their deadlinesĭecisions employees and leadership made during the meetingĪny corrections to previous meeting minutesĭate and time of the next meeting, if applicable Here are the primary elements to include when writing meeting minutes: In addition, determine how much content you want to include in them to use as a reference for future planning. When creating meeting minutes, consider any details that you feel might be beneficial for meeting participants to reference at a later time. Related: FAQ: Why Are Meeting Minutes Important? (Plus Tips for Writing) What to include in meeting minutes They help employees who attended the meeting remember what they discussed during the meeting and notify employees who couldn't attend of what the meeting was about so they don't miss any important information. They function as a written record for a given meeting, including the projects that managers or supervisors assigned, the employees to whom they assigned those projects, the requirements for them to follow and any other important workplace decisions mentioned during it. Meeting minutes are notes that recap the events that occurred during an organizational meeting. ![]()
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